Table of Contents
Application Review and Disposition
Integration Overview
Note:
Greenhouse's Support website also hosts documentation on this integration.Connecting your Greenhouse ATS with Findem allows you to access candidate information, boost collaboration and view all applicant data in both Findem and Greenhouse without having to switch between platforms.
Findem’s integration with Greenhouse ATS is a bi-directional sync between both platforms, meaning recruiters can accelerate their workflows. With this integration, you can:
- Save time and worry knowing that up to-date candidate information is displayed in both Findem and Greenhouse
- View all hiring/recruiter notes and attachments in Greenhouse for a complete view of your candidate interactions
- Automatically create or update a candidate profile within Greenhouse when a candidate responds to an email message
Note:
To help expedite your implementation, Findem requires that a login to your ATS environment be created for our usage. This login will be used to test the flow of information between the ATS and Findem, and by providing it directly to Findem, our engineers and technical staff can validate functions without needing your team to be present. Once the technical implementation is over, you can remove the Findem access from your account.When you are introduced to your Findem project team, Findem will relay the name and email address of the project team member who will need said login.
In the event your ATS integration will include a sandbox and a production environment, we would request the login be created for both environments.
What Does the Integration Do?
Candidate Export
You can export candidate data directly to your ATS profiles. Candidate profiles can be exported independently or combined with an application directly to a job requisition. At a minimum, profiles will contain:
- Contact info
- First name, last name
- Phone number(s)
- Email address(es)
- Location
- Social media and website links
- Current company:
- Company name
- Job title
- Tags
- Previous work experience
(all when applicable)
Findem Specific items that get exported:
- Attachments of the profile added before export
- Notes on the candidate
- Findem campaign emails to email activity feed.
Application Review and Disposition
Findem allows recruiters to discover, score and prioritize applicants for any open role. Efficiently review candidate profiles and disposition applications with just a few clicks.
Candidate Rediscovery
Your ATS data is mirrored in Findem and enriches a candidate’s profile with their ATS history. Candidate statuses, stages, rejection reasons and more are recorded so you have a full picture of your company’s engagement. Search and filter to find past applicants that are qualified for open roles.
Candidate Refresh
Findem keeps candidate profiles in your ATS up to date while also de-duplicating candidates when searching via Findem.
Greenhouse Analytics
Findem imports your Greenhouse ATS data to supply actionable insights into your recruiting operations. Findem provides a complete view for your recruitment team and recruitment process.
Setup Instructions
Once the integration is complete, you'll have the ability to complete different recruitment tasks between the two systems, including:
- Link Jobs on Greenhouse to Findem Searches
- Auto-Sync Candidates with Greenhouse
- Export Profiles to ATS
Using the Findem Integration with Greenhouse
Information Exported to Greenhouse Recruiting
You can view the complete profile, email responses, and attachments for any candidates exported from Findem to Greenhouse ATS.
Once candidate information is exported to Greenhouse Recruiting from Findem, it can be found on the candidate's profile in Greenhouse Recruiting (All Candidates > Select Candidate).
- A candidate's personal details are on the Details tab.
- Findem Search Tags are added as Candidate Tags
- Any Email attachments are available in the Attachments window.
- A candidate's email reply is included in the Activity Feed tab.
The table below includes all information that is sent from Findem to Greenhouse Recruiting.
Category |
Detail Name |
Example |
Candidate's Personal Information |
Name |
John Doe |
Current Company |
ACME |
|
Current Job Title |
Sales Manager |
|
Email ID (Personal & Work) |
Johndoe@demo.com |
|
Findem Enriched Profile Link |
https://app.findem.ai/profile?prid=demoID |
|
LinkedIn Profile Link |
https://www.linkedin.com/in/johndoeID |
|
Github Profile Link |
https://github.com/demoID |
|
Social Links (Twitter/Facebook/Dribble/etc) |
https://dribble.com/demoID |
|
Findem Search Tags |
Findem Search Name |
Software Engineer (9/4/2020 10:35 pm) |
Findem Search Owner's name |
Findem Owner |
|
Findem Shortlisted User name |
Findem Shortlisted User |
|
Findem Exported |
Findem Exported |
|
Candidate's Email Responses & Attachment |
Candidate's Email Reply |
N/A |
Candidate's Email Attachments |
All email attachments |
Field Mapping
When exporting data and objects from your Greenhouse ATS to Findem, use the table below to ensure you have accurate mapping.
Candidate Volume
Findem recommends that a candidate population of a million records will take approximately 48 hours to load. If you have approximately a million candidate records, please make that clear to the Findem project team to help set expectations for candidate loading.
How long does it take for data to synchronize?
Task |
Time to synchronize |
---|---|
Export candidates |
30 minutes |
Import requisitions/candidates |
1 hour + Indexing time |
Live applications |
2 hours |
Notes/attachments/tags (if available for this ATS) |
2 hours |
In some rare cases, data may take up to 2 hours to sync.
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